Unit 6 Document Management Software

Document management software helps organize and store digital documents. SharePoint, part of Microsoft 365, lets teams work together easily on projects. It has features like shared document libraries and version control, and it works well with other Microsoft programs like Word and Excel.

Google Drive is another popular tool that works with Google Workspace. It lets you store, share, and edit documents online. With Google Drive, you can access your files from anywhere and find them quickly using Google's search.

Dropbox is also widely used for storing and sharing files. It's easy to use and has features like folders for organizing files and secure sharing options. Dropbox keeps your files safe with encryption and lets you control who can access them. Overall, these tools make it simple to manage documents and collaborate with others effectively.


Task 1: Set Up Google Drive:

1. Access Google Drive by navigating to drive.google.com on your computer's web browser.

2.Sign in to your Google account. If you don't have one, you can create a new account by following the prompts.

Task 2: Create a New Document:

1.Click on the "+ New" button in the top left corner of the Google Drive interface.

2.Select "Google Docs" from the dropdown menu to create a new document.

3.Name the document "Practice Document" or any title you prefer.

Task 3: Share the Document:

1.With the document open, click on the "Share" button in the top right corner.

2.Enter the email address: actira.tt@gmail.com

3.Choose the level of access you want to grant (e.g., "Can edit," "Can comment," "Can view") and click "Send".